|
Step
|
Action
|
|
1.
|
REMEMBER!!!
Yoh's work week is Monday through Sunday. All time
should be entered by 9AM local time on the Monday following the
week-ending. As a practice, it's best to enter your time at the end of
the day on your last day worked.
Time Entry in Yoh Exchange is LIVE. You may make changes to
your hours as needed until your manager approves them.
|
|
2.
|
After clicking on the Time Sheet tab in Yoh Exchange you
will see the Key Data field (which corresponds to your work week), Associate
Name (your name), and Subsidiary (our internal Customer code).
The Key Date fields will default to the current pay period
in the live Yoh Exchange.
If you are entering time for a previous or future time
period you will use the Previous and Next buttons.
|
|
3.
|
Click the Go button
if you do not need to change the Key Date.
|
|
4.
|
The standard Time Entry screen opens. Notice that the
same information appears at the top under "Associate Info".
Any hours previously entered for this time period would appear under
"Time Information".
|
|
5.
|
Notice that the entry lines are currently grayed out.
Click the Create button
to produce an editable line to enter hours on.
|
|
6.
|
You will first need to select the Attendance Type for the hours you're
entering. The Project Code will
specify what cost object your hours should be charged to.
|
|
7.
|
Click the Attendance type
dropdown button to activate the menu.
|
|
8.
|
NOTE: The selections available in the Attendance Type list will vary slightly in the
live Yoh Exchange. You will see Regular, Overtime and Double Time.
|
|
9.
|
Click the Regular
list item.
|
|
10.
|
In the live system you will only have one choice under
Project Code. You may use the dropdown to select this.
This code is internal to Yoh and represents the Customer
where you are working.
|
|
11.
|
You will now go to each day of the week to record all Regular hours worked.
|
|
12.
|
Enter the desired information into the Monday field. Enter a valid value e.g. "8".
|
|
13.
|
Press [Tab].
|
|
14.
|
Enter the desired information into the Tuesday field. Enter a valid value e.g. "8".
|
|
15.
|
Press [Tab].
|
|
16.
|
Enter the desired information into the Wednesday field. Enter a valid value e.g.
"8".
|
|
17.
|
Press [Tab].
|
|
18.
|
Enter the desired information into the Thursday field. Enter a valid value e.g. "8".
|
|
19.
|
Press [Tab].
|
|
20.
|
Enter the desired information into the Friday field. Enter a valid value e.g. "8".
|
|
21.
|
We'll now create a new line to enter Overtime hours.
|
|
22.
|
Click the Create
button.
|
|
23.
|
Click the Attendance type
dropdown button to activate the menu.
|
|
24.
|
Click the Overtime
list item.
|
|
25.
|
Go to the appropriate day that overtime was worked.
Here we will enter overtime on Thursday.
|
|
26.
|
Click in the Thursday
field.
|
|
27.
|
Enter the desired information into the Thursday field. Enter a valid value e.g. "1.5".
|
|
28.
|
Your time is now ready to be saved.
Click the Save
button.
|
|
29.
|
You receive an Information message that your data was
saved.
Click the Close
button.
|
|
30.
|
When viewing a time sheet, hours will appear with a yellow light,
Unapproved, until your manager approves
them. At that time they will switch to green light for Approved.
|
|
31.
|
While the hours are in the Unapproved
status, you may make modifications to them.
For this example, we will modify the Overtime line.
|
|
32.
|
Click the gray box to the left of the Overtime line to
highlight it.
|
|
33.
|
Click the Modify
button.
|
|
34.
|
We will add an additional hour of overtime on Friday of
this week.
|
|
35.
|
Click in the Friday
field.
|
|
36.
|
Enter the desired information into the Friday field. Enter a valid value e.g. "1".
|
|
37.
|
Click the Save
button.
|
|
38.
|
Click the Close
button.
|
|
39.
|
Your time has been entered and submitted to your Manager
for approval.
You may return to the Yoh Exchange home tab or simply
log off.
End
of Procedure.
|